Setting up Gmail / Google Workspace as SMTP in QRACCESS
Connection details, how to get the credentials and exactly what to enter in the dashboard. Not sure which provider to pick? Start with the general SMTP guide.
Connection details
| Server (host) | smtp.gmail.com |
| Ports | 587 (STARTTLS) · 465 (SSL) |
| Username | your full Gmail or Workspace address |
| Password | an APP PASSWORD (your normal password will NOT work) |
How to get the credentials
- Turn on 2-Step Verification for your Google account (myaccount.google.com → Security).
- Open “App passwords” and generate one for “Mail”: it is 16 letters long.
- Use that 16-letter password in QRACCESS; your usual password stays for you only.
What to enter in QRACCESS
In the dashboard: Settings → SMTP. Fill in Host and Port from the table above, pick the encryption to match the port (TLS for 587, SSL for 465), and enter Username and Password exactly as the table says — with some providers the “username” is a fixed word or an API key, not your email. Use a sender address on your verified domain and a recognisable sender name. Save, then use the test button with one of your own contacts before any bulk send.
Note: A free account is enough — nothing to buy: the limit is ~500 recipients/day (paid Workspace: ~2,000/day). For big events that falls short: look at Amazon SES or Brevo. The sender must be your own address or an authorised alias in Gmail.
Deliverability: SPF and DKIM
Whatever the provider, verify your domain and publish the SPF and DKIM records it gives you: that is the difference between the inbox and the spam folder. Always run a single test before a bulk send.
Would you like to try QRACCESS at your next event?
Create an account and start setting up your first event from the web control panel.
Control panel: https://control.qraccess.com